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Fully-Featured
David is based on the so-called real client/server principle. The
server is the center in the network where all data flow together and
stored. The server itself does not store information. It is just the
"window" to the data on the server. Through central storage of all
messages, documents, addresses and appointments not information gets
lost anymore. Anytime the data can be called up from the server via
the Client. The Tobit Archive System hereby firstly serves for order
purpuses. You can put all messages according your individual needs
into your individually filed archives.
Since the Tobit Archive System is based upon the
File System of modern operating sysstem, an optimal performance is
guaranteed anytime. This bonding to modern operating systems offers
many advantages even in the field of placing rights. Furthermore
unlimited scalability is ensured, as well as reliable data storage
and independence of the operating system.
Application
The Tobit Archive System is displayed directly via the Tobit
InfoCenter and can be used by any user according the corresponding
rights. Generally the Tobit Archive System is divided into the
personal, i. e. user-specific archive structure and the global, i.
e. group-specific structure.
While the personal archives can be individually
adjusted by each user, regarding global archives it is necessary to
firstly place rights on the operating system level. Only if you have
corresponding rights you can look at the contents of global
archives, modify or delete them. So it can be defined individually,
which employee can work in which archive or not.
Personal Archives
The personal archives are strictly user-dependent. Only the
corresponding user has access to the contents of the personal
archives and can use them, edit, delete or extend them. Access by
other users is not possible just like that. There are the following
standard personal archives:
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In archive: Filing of all incoming messages
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Sent archive: Filing of all messages to be sent
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Out archive: Filing of all sent messages
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Address book: Filing of all personal addresses
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To Do archive: Filing of all scheduled tasks
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Calendar: Filing of all personal appointments
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Text Modules: Filing of all personal text modules
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Shortcuts: Filing of all created shortcuts
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System: Listing of further system archives (Trash
Can, drafts ...)
The most important archives of this collection
are indicated in the InfoCenter bar with an icon so that you can
reach these archives anytime quickly and simply by mouse-clicking.
Naturally the personal archives can be adjusted to the user/s
indvidual needs. You can easily additional archives, resp. delete
them. Even filing of archive trees with several level is possible.
Global Archives
Access to the global archives is regulated comfortably via the
placing of rights that can be defined for each user with a few
mouse-clicks whether to have just reading or writing rights or to
have complete access. Here the user can delete or move contents from
the archive. Even creating of further archive levels is possible.
Naturally you can define that a user doesn't get any rights for a
certain archive. In this case the archive is not displayed in the
user's Tobit InfoCenter.
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Working in Groups
The global archives include already in their standard delivery
extent various archives, e. g. addresses, resources or group. In
case of adjusting them or extending them, the relevant rights have
to be placed in advance.
In using the global archives it is possible to
use certain archives by several users at the same time. Thus it is
possible, besides a global address book, to use a division-specific
In or Out archive. So no message gets lost anymore. Even, when the
colleague reveives a message when he is on holiday. This is simply
edited by the colleague. This is guaranteed, lucid working.
Individual Filing
Independent from if it is about global or personal archives, the
Tobit Archive System offers a simple and lucid kind of data
management. Incoming messages can easily be moved or copied into the
desired archives via Drag and Drop. Even creating of separate
documents, displayed directly in the archive, is no problem. Thus a
perfect view of all messages is guaranteed.
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Using External Files
But not only eMails, faxes, SMS or VoiceMails can be managed via
the Tobit Archive System. Even using of external files via
so-called links is possible anytime. These are filed and displayed
as native message types in the Tobit Archive System. So it
possible to manage e. g. Word files easily and lucidly.
Archive Options
The features of a created archive can be adjusted to the individual
needs while using it. You can modify quickly the color and the name
of the archive. So a optimal overview is guaranteed even regarding
archive trees.
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Automatic Adjustment
Each archive puts extensive, automatic services at disposal, e. g.
automatic data adjustment. This means that all messages are
deleted automatically out of the archive when having received a
certain "age". Thus the existing store space is not overloaded
with old data rubbish. Additionally you can do sorting of archive
contents via the features of each archive. So all messages can be
listed according to age and reference.
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Selectable display
Furthermore you can define via the features of the archive, as
what kind of archive it shall be displayed. If you choose the
address archive, all entries that are to be generated anew, are
filed as address. Shall the archive be filed as calendar, a new
entry is displayed as appointment. Through this funtion
unnumeruous group calendars or address book can be filed and thus
the data management is optimised.
Is an archive displayed as "Link in Archive
Tree", all links that are filed here can be called up directly in
the Tobit InfoCenter. Thus the Client becomes a real information
center. Even regarding opening of a word document or an excel table
you don't have to open additional applications. Even Web contents
can be displayed directly in the Tobit InfoCenter.
Quick Search
In order to find documents even in widely branched archive
structures, the Tobit Archive System offers extensive search
functions enabling the specific search for certain archives and the
search for certain documents.
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Search of Archives
The integrated archive search enables searching for archives in
two different ways. On the one hand via direct entry of the
archive name and on the other hand via the so-called history list
showing the latest used archives. With a simple mouseclick the
desired archive can be searched quickly and uncomplicated.
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Search of Documents
As comfortable as the search for an archive is the search within
the archive. Here you can select whether to search for a special
term, e. g. the name of an eMail address or to sort special
message types, e. g. the fax. With the so-called "Quickfinder"
this document search within an archive can be speeded up
additionally. Already when entering the quickfiinder indicates all
suitable entries up to then. So you will achive your aim slowly
but constantly.
Conclusion
With the Tobit Archive System David offers a high-performance tool
for comfortable management of all messages, addresses, appointments
and documents. Even
groupware functions can be used. And thanks to
the numeruous possibilities of individual adjustment of the Tobit
Archive System David offers an endless spectrum of functions in the
field of document management.
Tobit Software offers the perfect solution for
all demands:
When will you work with Tobit Software?
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